Educational Reimbursement

What You Need to Know

Marathon Oil offers an Educational Reimbursement Plan to encourage your self-development through reimbursement of certain education-related expenses. The Plan is intended to help you increase your effectiveness in your current position, prepare for possible advancement and/or increase your adaptability to new ideas and change.

The Company also allows time and expense reimbursement for the preparation and taking of Company-approved certification or licensing examinations, to encourage the professionalism of Marathon employees.

The Plan may be viewed in its entirety by clicking here.

Courses and Degrees

You are eligible if you are a regular full-time or part-time employee both at the time of enrollment and the time of completion of the course.

The course(s) for which you seek reimbursement:

  • Must be consistent with your ability, potential and educational background, and be in a field of interest to the Company
  • Should be applicable to the work you are currently doing or might reasonably be expected to do
  • Should provide knowledge or skills that you can be expected to use and that the Company will derive some benefit from.

Eligible courses include:

  • Formal college credit courses offered by an institution of higher education
  • Adult education non-credit courses offered by a public school system, college or university
  • Correspondence courses offered by a college, university or other accredited school
  • Private, business or technical school courses (when comparable training is not available in one of the other categories above)

There are no annual or per session credit hour limits. For undergraduate and graduate college courses, eligible tuition, required fees, pre-enrollment tests (i.e., GRE or GMAT) and required textbooks are reimbursed at 100%, up to $550 per semester hour or $370 per quarter hour, after any other sources of financial aid are applied. All reimbursements are made after the successful completion of the course.

All non-degree courses and courses associated with a degree must be approved in advance by your supervisor and Human Resources. The procedure for requesting approval is outlined below. When you apply for reimbursement, you must electronically agree to the Tuition Aid Reimbursement Repayment Agreement in which you agree to partially or totally repay your reimbursement if you voluntarily leave the Company within a certain period of time after the reimbursement date.

Professional Certification and Licensing

You are eligible if you are a regular full-time or part-time employee both at the time of enrollment in a review or certification course and the time of the examination sitting(s).

The certification or license for which you seek reimbursement:

  • Must relate to your job function or career
  • Should be a new certificate or license (expenses associated with maintaining an existing certificate or license are generally not covered)

Eligible expenses include:

  • Review or certification courses
  • Examination sitting fees
  • Limited travel expenses

Eligible expenses are reimbursed at 100% after any other sources of financial aid are applied. All requests for reimbursement of certification and licensing expenses should be discussed in advance with your supervisor and manager. When you apply for reimbursement, you must electronically agree to the Tuition Aid Reimbursement Repayment Agreement in which you agree to partially or totally repay your reimbursement if you voluntarily leave the Company within a certain period of time after the reimbursement date.


What You Need to Do

If you need to… Then you need to…

Request approval for a degree prior to commencing a degree program

Request approval from your supervisor and organizational HR Consultant by following the Adding a New Degree Plan instructions.

Add courses to a degree that has been approved, to request reimbursement

Update the course record, including entering the amount(s) being requested for reimbursement, by following the Adding Courses To A Degree Plan instructions.

Make sure to upload any supporting documentation (i.e., receipts, transcripts, grades) when you electronically submit your reimbursement request.

Request approval and reimbursement for a course not associated with a degree

Request approval from your supervisor and organizational HR Consultant by following the Adding Individual Courses – Not Part Of A Degree Plan instructions.

Note: This is a two step process. The course must be approved by your supervisor and organizational HR Consultant prior to taking then course. You will then log back in and request reimbursement following completion of the course.

Make sure to upload any supporting documentation (i.e., receipots, transcripts, grades) when you electronically submit your reimbursement request.

Request approval and reimbursement for a Certification and License (C&L) or Entrance Exam

Request approval from your supervisor by discussing the C&L request. Follow the Adding Certification & License or Entrance Exam instructions to request reimbursement.

Make sure to upload any supporting documentation (i.e., receipots, transcripts, grades) when you electronically submit your reimbursement request.

Supervisors/Managers & Approvers Only Approve or reject an approval or reimbursement for a degree, course, or certificate and license (C&L)

Approve or reject the request from an employee by following the Approvals for Managers instructions.

HR Consultants Only Approve or reject an approval or reimbursement for a degree, course, or certificate and license (C&L)

Approve or reject the request from an employee by following the Approvals for HR Approvers instructions.


Taxability of Reimbursements

Generally educational reimbursements up to $5,250 per calendar year are non-taxable to you. Reimbursements in excess of $5,250 per calendar year are taxable and subject to tax withholding. Educational reimbursements are processed through Payroll.

Where to Go for Assistance

For more information contact your Human Resources Consultant.

Where to Find Plan Documents

Go to mrobenefits.com, and click on “Additional Benefits” and then choose “Educational Reimbursement.”

No portion of this benefits summary is intended to change the terms of the plans and policies, or the official texts that control them. If there is any inconsistency between this summary and the official texts of the plans and policies, the official texts will prevail.